Ulysses - Controlled Document Management System

With Ulysses, Controlled Document Management System will empower you to feel safe and informed when using the knowledge stored in your documents.

Monarch360 provides a secure and efficient Controlled Document Management System in Perth designed to help organisations manage documents, policies, procedures, and compliance records with confidence. Our solution enables version control, document approval workflows, audit trails, access permissions, and automated notifications to ensure accuracy and regulatory compliance. Built on Microsoft technologies, our document management systems improve collaboration, reduce manual administration, and provide a single source of truth for critical business information. Organisations across Canberra, Sydney, Melbourne, Brisbane, Adelaide, Hobart, Darwin. rely on Monarch360 to implement scalable document control solutions that enhance governance, support compliance requirements, and improve operational efficiency.

Ulysyss - Document Management and sharepoint ServicesPerth

  • Our beautiful user interface helps your staff find what they are looking for. Rich and consistent metadata makes navigation easy and intuitive

  • Enterprise search is configured to show documents relevant to the users with additional filters. We can configure advanced search using Viva Topics (additional licence charges may apply)

  • Multi level approval workflow with task dashboard for the users.

    A configurable notification system that can send notification based on a rule for review dates allowing for proactive governance and compliance.

  • Automatic versioning and version history audit. There is no need for manual revision entry.

  • The advanced architecture of the solution allows it to easily scale to other business functions and caters for the growth of the data.

  • The custom security feature allows controllers and authors to set permissions on specific documents with one click of a button. Custom security is configured on the workflows and areas as per organisation needs.

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Frequently Asked Questions

  • Controlled document management is the process of securely creating, storing, tracking, approving, and managing business documents. It ensures employees use the latest approved documents while maintaining compliance and document accuracy.

  • Controlled document management helps businesses reduce document errors, improve compliance, protect sensitive information, and streamline workflows. It also prevents teams from using outdated or unauthorised files.

  • A controlled document management system improves compliance through version control, approval workflows, audit trails, and secure document access. These features help organisations meet regulatory and quality management requirements.

  • Document management focuses on storing and organising files, while controlled document management adds governance features such as approvals, revision tracking, security permissions, and compliance controls.

  • Version control automatically tracks document changes and maintains revision history. Users can access the latest approved version while previous versions remain available for audits and historical reference.

  • Yes. Controlled document management systems can automate document approvals, review schedules, notifications, and workflow routing, reducing manual processes and improving efficiency.

  • Industries such as healthcare, government, construction, engineering, education, manufacturing, and corporate organisations commonly use controlled document management to support compliance and operational efficiency.

  • Yes. Controlled document management systems use permission-based access, audit logs, and security controls to protect sensitive business information and prevent unauthorised access.

  • Controlled document management supports digital transformation by replacing paper-based and manual processes with secure digital workflows, improving collaboration, productivity, and information accessibility.

  • Businesses should look for features such as version control, workflow automation, security permissions, audit trails, advanced search, scalability, and integration capabilities when choosing a controlled document management solution.